Ealing Trailfinders Rugby Club Ealing Trailfinders Rugby Club Ealing Trailfinders Rugby Club Ealing Trailfinders Rugby Club

VACANCY: Admin Assistant

We are recruiting an interesting and broad role providing administrative support to the Director of Rugby and the Human Resources and Finance teams.

Position: Administrative Assistant

Location: West London – Ealing

Hours: Full time with flexibility but ideally early start

Fixed Term Contract: 12 months

Salary: TBC

Key Tasks:

  • Support the DOR with planning and diary management, arrange meetings as requested 
  • Filter and manage emails and calls as appropriate
  • Document management – creating, printing, formatting, editing, filing
  • Drafting correspondence
  • Completion of forms and references
  • Record keeping, maintenance of data 
  • Creating and maintaining an HR employee database
  • Employee contract preparation 
  • Liaison with payroll 
  • Support the management of the finance system including payment of invoices, record keeping and coding of transactions
  • Implementing systems that improve efficiency
  • Maintaining HR/DOR filing systems
  • Ordering stationery and supplies 
  • Supporting other teams as required

Experience and Skills:

  • Substantial administrative experience in a busy office environment.
  • Proficient in Microsoft Word, Excel, and PowerPoint 
  • Strong written and verbal communication 
  • Excellent organisaiton skills, ability to multi-task and prioritise, 
  • Problem-solving and critical thinking 
  • Accuracy and high attention to detail
  • Proactive
  • Strong interpersonal skills and the ability to build and maintain relationships across all levels

Closing Date: Friday 15th January

Please send a CV and covering letter of no more than 400 words to lindsey@etprm.com 

We are an equal opportunity employer. All applicants will be considered for employment without attention to race, colour, religion, sex, sexual orientation, gender identity, national origin or disability status.