VACANCY: Admin Assistant

We are recruiting an interesting and broad role providing administrative support to the Director of Rugby and the Human Resources and Finance teams.

Position: Administrative Assistant

Location: West London – Ealing

Hours: Full time with flexibility but ideally early start

Fixed Term Contract: 12 months

Salary: TBC

Key Tasks:

• Support the DOR with planning and diary management, arrange meetings as requested 
• Filter and manage emails and calls as appropriate
• Document management – creating, printing, formatting, editing, filing
• Drafting correspondence
• Completion of forms and references
• Record keeping, maintenance of data 
• Creating and maintaining an HR employee database
• Employee contract preparation 
• Liaison with payroll 
• Support the management of the finance system including payment of invoices, record keeping and coding of transactions
• Implementing systems that improve efficiency
• Maintaining HR/DOR filing systems
• Ordering stationery and supplies 
• Supporting other teams as required

Experience and Skills:

• Substantial administrative experience in a busy office environment.
• Proficient in Microsoft Word, Excel, and PowerPoint 
• Strong written and verbal communication 
• Excellent organisaiton skills, ability to multi-task and prioritise, 
• Problem-solving and critical thinking 
• Accuracy and high attention to detail
• Proactive
• Strong interpersonal skills and the ability to build and maintain relationships across all levels

Closing Date: Friday 15th January

Please send a CV and covering letter of no more than 400 words to lindsey@etprm.com 

We are an equal opportunity employer. All applicants will be considered for employment without attention to race, colour, religion, sex, sexual orientation, gender identity, national origin or disability status.