Ealing Trailfinders Rugby Club Ealing Trailfinders Rugby Club Ealing Trailfinders Rugby Club Ealing Trailfinders Rugby Club

Job Vacancy - Executive Assistant


We have an excellent opportunity for an enthusiastic Executive Assistant to work in a professional, lively sports environment. The role will provide effective and comprehensive support to the HR Manager and work with the Business Manager, Academy and Women’s teams and Medical Services.

Ealing Trailfinders Professional Rugby Management


Ealing Trailfinders is an ambitious, progressive, developing rugby union club playing in the RFU Professional Championship League.


Position: Executive Assistant

Location: West London – Ealing

Hours: Full time with flexibility 

Fixed Term Contract: 12 months

Salary: TBC


Key Tasks

• Onboarding and induction of all new employees

• Contract preparation

• Implementing processes and systems that improve efficiency

• Provide support to projects 

• Improving and maintaining the HR employee database

• Payroll liaison 

• Provide support with the management of the finance system – including preparing and sending invoices

• Recording and maintaining financial information, including profit and loss 


Experience and Skills:

Administrative experience in a busy office environment.

Proficient in Microsoft Word, Excel, and PowerPoint 

Strong written and verbal communication 

Excellent organisation skills, ability to multi-task and prioritise, 

Problem-solving, critical thinking and proactive

Accuracy and great attention to detail

Excellent interpersonal skills and the ability to build and maintain relationships across all levels

Flexible and adaptable and a team player


Closing Date: Wednesday 12th January


Please send a CV and covering letter of no more than 400 words to recruitment@etprm.com 

We are an equal opportunity employer. All applicants will be considered for employment without attention to race, colour, religion, sex, sexual orientation, gender identity, national origin or disability status.